Yesterday, we talked a bit about why you should delay sending email when you’re working outside of normal business hours. We talked about the implied messages carried by after-hours emails that managers, leaders, employees, solopreneurs and other professionals send and their unintended consequences.
While we all have trouble finding time to catch up on reading and responding to the deluge of messages of which we’re all victims, the people we send emails to shouldn’t have to be subjected to them at all hours of all days of the week.
If I did a halfway decent job of convincing you, you should be champing at the bit to find out how to delay the delivery of your emails. Look at the screen if that’s true. Good. Also, if you read all the way to the end, there’s a special little tip for anyone who wants to abuse the power of “later” to impress his or her boss.
Delaying the delivery of your email allows you to work whenever it’s most convenient for you without letting other people know that you’re working at 12:38 a.m. on Wednesday or at noon on a Saturday, when you should be at your daughter’s soccer game. I’ll show you how to do it with some of the most popular platforms.
How to delay email in Microsoft Outlook
Most folks who work in organizations have to use Microsoft Outlook for email, so let’s start there. Fortunately, this one is also the most straightforward.
- Open up your Microsoft Outlook client and compose an email message or reply.
- Instead of hitting “Send,” go to File, and then hit the Properties button.
- On the screen that pops up, tick the box in front of “Do not deliver before:”
- Enter the date and time that you want the message delivered.
- Click the “Close” button, and then hit “Send.” You’re done.
- Pat yourself on the back for saving your coworkers from a barrage of Sunday night emails.
Click to the next page to learn how to delay email delivery in Gmail, Apple Mail and on your iPhone.